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Facing Internet Fax

Thursday, January 27, 2011

It's undeniable that the Internet has the capacity to make any business better, faster and stronger - if you know how to use it, and if you actually use it - for a very modest price. This is why more and more companies rely on it for the purpose of connecting and communicating. And the increasing dependence on this technology has led to telephony's integration with the Internet. Today, organizations can make and take calls using their Internet-connected devices. You can also send and receive business faxes virtually through the World-Wide Web.

But wait! Isn't faxing via the Internet pretty much like email? So why shouldn't you just use email? Everyone has email today, right?

Well, that isn't exactly true. If you think that email and Internet fax do the exact same thing, you may be losing out on something that helps your business operate more efficiently.

Not everyone has email - or at least, not everyone relies on email. It may be easy to fall into the trap of thinking that everyone uses this communication tool and relies on it exclusively today. While it is shrewd for businesses and their employees have email accounts dedicated to businesses, they may still not feel that it's a secure enough channel for important business documents and prefer using fax instead. This is where Internet fax comes in handy - you can generate a soft copy of sensitive business documents and send it through a secure online connection that can be received by the other party. Whether the other person has a traditional fax machine or a fax account online, they will receive an uncorrupted copy of that document.

And if you happen to be using RingCentral Fax, you can receive notice via email or text message that your fax has been received; this means that you won't be worrying about that essential document being blocked or stuck in limbo. You can concentrate on the work you're supposed to be doing to grow your business. The same is true for receiving documents - you get an email or text message whenever you receive fax from a business partner or client. From there, you can either check your email for a copy of the document, or just find the document in your dedicated online fax account. No special devices, no need to stick to one place, no insecure connections, and no risk of getting hacked.

That is not to say that email is inferior - email is very important for business as well. But for the purposes of a more secure and private document exchange channel, Internet fax is your best bet.

To learn more about how Internet fax can help the efficiency of your business, dial the RingCentral hotline.

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